Professional Movers.com – How to Label Your Office & Furniture

How you Label Your Office & Furniture is very important when Planning Your Office Move. An effective labeling system will allow all of the content and furniture from your office to arrive organized at your new work space. Labeling your office and furniture will also reduce confusion for the office move team. If the move team is able to place each item in the correct spot with little down-time, then this will ultimately save on the overall cost of the office move.

Creating a Layout and Labeling System

It is important to work with your Office Moving Consultant or an internal planning department to create a layout map of your new office (depending on the size of your move). This layout should be clearly labeled by floors, departments, and/or cubicles. Assigning colors, numbers, and/or letters to each area tends to be the simplest method. Once the layout is labeled, offices at the destination office can be labeled using the same system.

Labeling Your Office

When labeling your destination office it is important to place labels in a visible spot. Eye-level near the door frame tends to be the ideal spot. Avoid using any adhesive labels or tape that can damage the walls or paint. A numbering or lettering label system should follow the flow of the office’s layout. Keeping a simple order when labeling office will cause less confusion.

Labeling Your Furniture

Furniture and contents should all be labeled. Labels give the office move team a green light to know it is ready to be moved. It is helpful to label all items in a single area out of the total number of items (example: 1 of 12). This lets the move team know where and how many items go in each area.

Placing labels on flat solid surfaces keeps them from falling off. Avoid placing labels on fabric or leather. Labels should be placed on the sides of all items, because most items are stacked during transportation and the top is not often visible.

Labeling Your Computer and IT Equipment

All IT equipment components should be labeled according to the office layout. Professional Movers.com provides anti-static computer monitor bubble bags and large keyboard zip-lock bags on all office moves. These packing materials not only contain and protect IT equipment, they are easy to label in a visible spot. The monitor base should also be labeled if the monitor bubble bags are to applied during the move. All other pieces of IT equipment should be labeled consistently on a flat surface.

To find out more about Professional Movers.com’s Computer & IT Moving Services click here.The image below shows a standard office cubicle packed and labeled correctly.

Please contact one of our Office Moving Consultants in Walled Lake, MI 248-926-9999 or Detroit, MI 313-964-4444 if you would like to find out more about Planning Your Office Move. Our Our Office Moving Consultants are available to assist in designing a labeling system that will increase the productivity of your next office move. We offer 12 different color-coded labels upon request when you book your office move. We also offer Rental Crates and Packing Materials.

Here is an Overview of things to consider when you Label Your Office & Furniture

• Use a simple labeling system (colors, numbers, letters) and avoid names
• Provide an office layout map that matches your labeling system
• Use adhesive labels that do not damage the furniture or wall’s finish
• Place labels on visible sides of furniture and boxes (avoid the tops of items, boxes are often stacked)
• Label all parts of furniture that require disassembly to move
• Place labels on flat solid surfaces (avoid fabric or leather)
• Label an area’s contents out of the total number of items (example: 1 of 12)
• All offices and areas should be labeled at eye-level
• The bases of all computer monitors should be labeled